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The Fleet Activity report rolls up how much your fleet accounts are washing and how much you have yet to bill, across all selected locations. It is the companion to Tender to fleet: wash now, then come here to reconcile and invoice. You can find Fleet Activity in the sidebar menu under the Reports section.

Running the report

Confirm the car wash selection in the top navbar, pick a date range, and click Run.
The Fleet Activity report after running

Summary

Four cards summarize the selected period across all chosen locations:
  • Total Washes in the period
  • Fleet Billable Revenue, the full value of fleet-tendered washes
  • Revenue Collected
  • Distinct Vehicles Washed

Rewash filtering

To keep counts honest, the report collapses rewashes: when the same license plate is rung up again within the rewash window, only one wash is counted. The window defaults to 30 minutes and applies everywhere in the report, including the summary cards, the accounts table, and every CSV export. To adjust the window:
  1. Click Filters next to Run.
  2. Set Rewash Filter (minutes) to the window you want. Enter 0 to turn rewash filtering off.
  3. Click Apply Filters, then run the report again.
The Fleet Activity report rewash filters
Your setting is saved in the browser, so it sticks across page reloads on that device. It does not follow your account to other devices.
Rewash filtering means the wash counts here reflect distinct service visits, not raw order rows, so a vehicle sent back through for a redo is not double-counted against the account.

Invoicing an account

Each account row has an invoice action, so you can bill from the same numbers the report shows.
The Create invoice button on an account row
Click Create invoice on an account to create an invoice pre-filled with that account’s fleet washes for the selected locations, date range, and rewash window. FlexWash then opens the new invoice so you can adjust it, download the PDF, and track payment. See Fleet invoices.
  • Washes that are already on another invoice are skipped. The confirmation message tells you how many.
  • An account with no uninvoiced washes in the period does not get an invoice.
When the account already has an invoice whose period overlaps the selected date range, the row shows Open invoice #N instead, for the most recent matching invoice. To invoice the days that remain, narrow the date range to just those days and run the report again.

Exporting

The report also exports to CSV for audits and attachments:
  • Accounts exports the full account summary table (every account, not just the current page).
  • Order History exports the underlying fleet-tendered orders for all accounts, with plate, vehicle details, services, note, and order total.
  • Each account row also has its own Order History export for a single account.
Services lists the wash package and any add-on services on the order, separated by commas, including ones rung up at $0. Discounts, tax, tips, and other items are not listed, but the order total still includes them.
Use the per-account Order History export to attach a line-item backup to that account’s invoice, and the all-accounts export for a full-period audit.