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Documentation Index

Fetch the complete documentation index at: https://docs.flexwash.com/llms.txt

Use this file to discover all available pages before exploring further.

Employees are the staff who sign in at the point of sale with a punch code. Managing them lets you give each person their own login, control which actions they can take, and attribute sales to the right team member.
Employees are separate from Users. An employee signs in at the POS with a punch code, while a user signs in to the FlexWash admin site with an email and password.

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The Employees List

In the left sidebar, click Employees to open the list. It shows every employee for the car wash selected in the top navigation, with their role, punch code, and assigned car wash.
The Employees list
Each row has three actions: a pencil to edit, a trash can to delete, and a clipboard to copy the employee’s ID.

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Create an Employee

1

Click Create employee

Open the Employees page and click Create employee on the top right.
2

Enter the basics

Fill in the required Name and Punch Code, then choose the employee’s Role and Car Wash.
The employee form
  • Punch Code: A 4-digit number the employee enters to sign in at the POS. It must be unique within the car wash.
  • Role: Select the employee’s role.
  • Car Wash: The site this employee works at. Required.
3

Set POS permissions

Use the toggles to control what the employee can do at the point of sale:
  • Can Refund Orders: Issue refunds on the POS.
  • Can Edit Vehicle Details: Change a vehicle’s details, such as its license plate, on the POS.
  • Can Edit Customer Tags: Add or remove customer tags on the POS.
4

Add a photo (optional)

Under Employee Photo, choose Upload File to select an image or Take Photo to capture one with the device camera.
5

Save

Click Save to create the employee. They can now sign in at the POS with their punch code.

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Edit an Employee

On the Employees list, click the pencil icon on the employee’s row. Update any field, then click Save.
If you change the punch code, the new code must be unique within that car wash.

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Delete an Employee

On the Employees list, click the trash icon on the employee’s row, then confirm in the dialog. The employee can no longer sign in at the POS, and their punch code becomes available for reuse.