Flex AI is the AI assistant built into FlexWash. Ask a question the way you
would ask your general manager, and Flex AI runs the right reports, charts the
results, and explains what it found.
- “Compare this week’s total revenue across all my sites.”
- “Which site lost the most members last month, and why?”
- “Show washes by hour of day at my busiest site as a heatmap.”
- “How do I set up a family plan?”
Flex AI can load any FlexWash report and searches the
FlexWash docs to answer how-to questions. There is
nothing to install or connect.
Access
Open Flex AI in the Admin section of the sidebar, or press ⌘K
(Ctrl+K on Windows) and search for Flex AI.
Admins have access by default. To give another user access, turn on the
Access Flex Ai permission on their user or role.
Flex AI sees the same car washes and data as the signed-in user. It is
read-only: it can run reports, but it cannot change memberships, customers,
prices, or any other data.
Ask a Question
Type your question in the Ask Flex AI… box. While Flex AI works, it shows
which report it is running. Each report it runs appears as a card you can
expand to see the inputs and results.
Name the sites and the time period, for example “last week at the Main Street
location”. If you don’t give a time period, Flex AI uses the last 3 months.
Charts
When an answer compares or trends numbers, Flex AI draws a chart above the
table. It supports line, stacked area, bar, pie, funnel, heatmap, calendar,
and bump (ranking) charts.
On a new chat, What Flex AI can visualize shows an example of each chart
type. Click Use this prompt to start from one.
Tables
Tables are sortable and show 10 rows at a time. Click Show all to see every
row. Use Copy CSV or Download CSV to take the data into Excel or
Google Sheets.
Chat History
Flex AI saves your chats. Expand the chat list on the right to open a recent
chat, start a New chat, or rename or delete a chat from its ⋮ menu.
Chats are private to you and to the organization you had selected.
Usage and Pricing
Flex AI usage is measured in tokens: the text your team sends to Flex AI plus
the answers and report data it produces.
The usage meter in the chat list shows how much of this month’s allowance your
organization has used. Click View usage details to see usage by person.
When your organization uses all its free tokens, Flex AI asks you to subscribe.
A user with billing permissions can subscribe from the Flex AI page with the
organization’s card or bank account on file. You are only charged for tokens
beyond the free tier allocation.
Limits
Each user can send up to 10 messages per minute and 200 messages per
day.
Troubleshooting
Use Your Own AI Assistant
Prefer to work in ChatGPT or Claude? Connect it to your FlexWash data with the
FlexWash MCP server:
